Health and Safety Policy


Statement of Intent

Blundeston Pre-School believe that the health and safety of children is of paramount importance. We make our preschool a safe and healthy place for children, parents, staff and volunteers.




We aim to make children, parents and staff aware of health and safety issues and to minimise the hazards and risks to enable the children to thrive in a healthy and safe environment.




The member of staff responsible for health and safety is Nicola Dyer. She is competent to carry out these responsibilities. Nicola will be supported in undertaking health and safety training to regularly update her knowledge and understanding. When Nicola is absent from the setting, Sophie Falco will act as deputy Health and Safety Officer.

Our designated Committee member Rachel Gibson, will over see health and safety matters and will liaise regularly with Nicola to ensure this policy is being adhered to, they will also feed back to the committee any health and safety issues/concerns as they arise to enable the committee to deal with these as soon as possible.


Risk assessment


Our Risk Assessment process includes:


  • Checking for hazards and risks indoors and outside, and in our activities and procedures. This is the responsibility of every staff member on a daily basis.

  • A termly inspection is carried out by Nicola using our termly risk assessment document, these are kept on file

  • Nicola will carry out a annual Risk Assessment with accordance of our insurance paperwork.

  • Our Health and Safety Policy aims to make our pre-school safe and healthy for all children regardless of their special educational needs, and will carry out any individual risk assessments if necessary. NB refer to SEN policy


Our assessment covers adults and children;


  • Deciding which areas need attention; and

  • Developing an action plan which specifies the action required, the time scales for action, the person responsible for the action and any funding required.


We maintain lists of health and safety issues which are checked:


  • Daily before the session begins;

  • And continually throughout the session, the week and the term.


Insurance Cover


  • We have Public Liability insurance and Employers' Liability insurance. The certificate is displayed on the notice board in the foyer and in the Operational Folder.

  • The annual renewal, the committee will check that the level of insurance cover is adequate for the setting


Awareness raising


  • Our induction training for staff and volunteers includes a clear explanation of health and safety issues so that all adults are able to adhere to our policy and understand their shared responsibility for health and safety. The induction training covers matters of employee wellbeing, including safe lifting and the storage of potentially hazardous substances.

  • Health and safety issues are explained to the parents of new children so that they understand the part they play in the daily life of the pre-school.

  • As necessary, health and safety training is included in the annual training plans of staff, and health and safety is discussed regularly at staff meetings.

  • We have a no smoking policy.

  • Children are made aware of health and safety issues through discussions, planned activities and routines.


Children's safety


  • Only persons who have been checked for criminal records by an enhanced disclosure from the Disclosure and Barring Service and are registered with OFSTED as child carers have unsupervised access to the children, including helping them with toileting.

  • Adults do not normally supervise children on their own.

  • All children are supervised by adults at all times, adhering staff ratios.

  • Whenever children are on the premises at least two adults are present.

  • We have a policy specifically for child protection NB refer safeguarding policy

  • The committee Chairperson, will oversee the necessary DBS checks and Child protection.




  • Systems are in place for the safe arrival and departure of children. NB refer Arrival/Departure and Security policy

  • The arrival and departure of staff members is recorded.

  • The arrival and departure times of adults volunteers and visitors are recorded.

  • Our systems prevent unauthorised access to our premises.

  • Our systems prevent children from leaving our premises unnoticed.

  • The personal possessions of staff and volunteers are securely stored during pre-school sessions.

  • Arrival and departure of children is recorded




  • Low level windows are made from materials which prevent accidental breakage or are made safe.

  • Windows are protected from accidental breakage or vandalism from people outside the building.




  • All internal doors are locked to monitor the movement/location of the children.

  • The main entrance door is shut and double locked at all times during session.




  • All surfaces are checked daily to ensure they are clean and not uneven or damaged prior to each session - Nicola is responsible in doing so during daily health and safety check




  • Children do not have unsupervised access to the kitchen.

  • All surfaces are clean and non-porous. Daily check by staff.

  • There are separate facilities for hand washing and for washing up.

  • Cleaning materials and other dangerous materials are stored out of children's reach, in a locked cupboard.

  • When children take part in cooking activities, they:

Are supervised at all times;

Are kept away from hot surfaces and hot water; and

Do not have unsupervised access to electrical equipment.

  • All sharp objects are stored safely..


Electrical/gas equipment

  • Any electrical/gas equipment conforms to safety requirements and is checked regularly. Annual PAT also carried out on electrical items.

  • Our boiler/electrical meter cupboard is not accessible to the children.

  • Electric sockets, wires and leads are properly guarded and the children are taught and reminded not to touch them.

  • There are sufficient sockets to prevent overloading.

  • The temperature of hot water is controlled to prevent scalds.

  • Lighting and ventilation is adequate in all areas including storage areas.




  • All resources and materials which children select are stored safely.

  • All equipment and resources are stored or stacked safely to prevent them accidentally falling or collapsing. Supervisor oversees tidiness of cupboard in a orderly way.

  • Children are not to enter the storage area.

  • Storage cupboard door is closed during session time and light turned off to discourage children entering.

  • All food is stored in clean, suitable containers, chilled food is kept in the fridge, the fridge temperature is regularly checked and documented on the internal check list.


Outdoor area **** under construction****


  • Our outdoor area is securely fenced.

  • Our outdoor area is checked for safety and cleared of rubbish before it is used.

  • Adults and children are alerted to the dangers of poisonous plants, herbicides and pesticides.

  • Where water can form a pool on equipment, it is emptied before children start playing outside.

  • All outdoor activities are supervised at all times.

  • We require parents to provide suitable outdoor clothing for their children, including, but not restricted to, coats, hats, sun hats, and sun protection cream. Where appropriate we will have a limited supply of these for use in an emergency.




  • We regularly seek information from the Environmental Health Department and the Health Authority to ensure that we keep up to date with the latest recommendations.

  • Our daily routines encourage the children to learn about personal hygiene. We have a daily cleaning routine for the pre-school which includes play room, kitchen, rest area, toilets and nappy changing areas. We ensure that resources, equipment, dressing-up clothes and furnishings are cleaned when necessary.

  • The toilet area has a high standard of hygiene including hand washing and drying facilities and the disposal of nappies.


We implement good hygiene practices by:


  • Cleaning tables between activities.

  • Checking toilets regularly.

  • Wearing protective clothing such as aprons and disposable gloves as appropriate.

  • Providing sets of clean clothes.

  • Providing tissues and wipes, helping children with appropriate disposal of tissues.

  • Ensuring sole use of flannels and towels when used.

NB refer to Nappy changing policy




  • Before purchase, equipment and resources are checked to ensure that they are safe for the ages and stages of the children currently attending the pre-school. Extra provision is given to younger children playing with small toys to prevent choking.

  • The layout of play equipment allows adults and children to move safely and freely between activities.

  • All equipment is regularly checked for cleanliness and safety, and any dangerous items are repaired or discarded.

  • All materials, including paint and glue, are non-toxic.

  • Sand is clean and suitable for children's play.

  • Physical play is constantly supervised.

  • Children are taught to handle and store tools safely.

  • Children learn about health, safety and personal hygiene through the activities we provide and the routines we follow.


Food and drink


  • Staff who prepare and handle food receive appropriate training and understand and comply with food safety and hygiene regulations.

  • All food and drink is stored appropriately.

  • Adults do not carry hot drinks through the play area(s) and do not place hot drinks within reach of children. Consumption confined to the kitchen or office areas when children are in setting,

  • Snack and meal times are appropriately supervised and children do not walk about with food and drinks.

  • Fresh drinking water is available to the children at all times, upon request.

  • We operate systems to ensure that children do not have access to food/drinks to which they are allergic. Allergy chart is displayed on the kitchen wall board.

NB refer to food and drink policy


Outings and visits


  • We have agreed procedures for the safe conduct of outings.

  • A risk assessment is carried out before an outing takes place.

  • Parents sign consent forms before outings. Staff will also discuss the outing with parents beforehand to address any worries the parent may have and ensure they are fully aware of the content of the outing.

  • Our adult to child ratio is high, normally one adult to two children. All staff members hold a current First Aid certificate.

  • The children are appropriately supervised to ensure no child gets lost and that there is no unauthorised access to children.

  • A member of staff will carry a fully charged and operational mobile phone in addition to, contact details for all families involved in the outing, a first aid kit, parental consent forms for emergency treatment of children.




  • Animals visiting the preschool are free from disease, safe to be with children and do not pose a health risk.

  • Children are taught to handle animals with care and wash hands after handling them..


Fire safety


  • Fire doors are clearly marked, never obstructed and easily opened from inside.

  • Fire fighting appliances conform to BSEN standards, are fitted in appropriate high risk areas of the building and are checked as specified by the manufacturer.

  • Our emergency evacuation procedures are approved by the Fire Safety Officer and are:


Clearly displayed in the premises;

Explained to new members of staff, volunteers and parents; and

Practised regularly at least each half term.

  • Records are kept of fire drills and the servicing of fire safety equipment.


First Aid and medication


All staff are First Aid trained. All staff are required to undertake an Ofsted approved First Aid course with particular regard to young children, and hold a current Paediatric First Aid certificate.


Our First Aid kit:


  • Complies with the Health and Safety (First Aid) Regulations 1981;

Is regularly checked by a designated member of staff (the Supervisor or Deputy) and restocked as necessary;

Is easily accessible to adults; and

Is kept out of the reach of children. On the shelf unit in the main room.

  • The travel First Aid kit is kept on the shelf in the office.


At the time of admission to the pre-school, parents' written permission for emergency medical advice or treatment is sought. Parents sign and date their written agreement, and this is kept within the child's individual record.


In the event of a serious accident occurring one member of staff with a current First Aid certificate will care for the injured person, while another member of staff contacts the emergency services and parents. All other staff will remain with the other children, moving them to another room if appropriate. The other children are kept calm and involved in an activity, although staff will be ready to give comfort and answer questions as necessary. The injured person will be transported to hospital by the emergency services and accompanied by one member of staff until a relative is available. Staff/child ratios will be maintained by having a member of staff above ratios for such an incident or, in cases where the above ratios member of staff is not available, by calling upon a member of the Committee.


Our Accident Books:


  • Are kept safely and accessible.

  • Uses one page per child to promote confidentiality.

  • All staff and volunteers know where they are kept and how to complete them.

  • Are shown to parents upon collection when any accident involves their child and they are asked to sign to confirm they have been informed of the accident, the circumstances leading up to it and the treatment given; and

  • Are reviewed at least half termly to identify any potential or actual hazards.


OFSTED is notified of any injury requiring treatment by a General Practitioner or hospital, or the death of a child or adult, by the Manager or Committee Chair.


Any injury requiring General Practitioner or hospital treatment to a child, parent, volunteer or visitor is reported to the local office of the Health and Safety Executive by the Manager or Committee Chair.


We meet our legal requirements for the safety of our employees by complying with RIDDOR (the Reporting of Injury, Disease and Dangerous Occurrences Regulations). The Supervisor/Committee Chair reports to the local office of the Health and Safety Executive: (ICC) 0845 300 9923


  • Any accident to a member of staff requiring treatment by a General Practitioner or hospital; and

  • Any dangerous occurrences (i.e. an event which does not cause an accident but could have done).


Children's prescribed drugs are stored in their original containers, are clearly labelled and are inaccessible to the children.


Parents give prior written permission for the administration of medication. Usually if a child requires non-prescribed medication during the session we would ask that the child is kept at home for that session. The administration is recorded accurately by the keyperson and parents, and parents sign the record book to acknowledge when a medicine has been administered.


If the administration of prescribed medication requires medical knowledge, individual training is provided for by a health professional.






Our policy for the exclusion of ill or infectious children is discussed with parents and is based on guidance from the Health Protection Agency. This includes procedures for contacting parents or other authorised adults if a child becomes ill at pre-school. A list of common illnesses and their exclusion periods is displayed on the parent’s notice board for reference purposes. For information the exclusion period in the case of sickness and diarrhoea is 48 hours after the last occurrence of the illness.


If a child becomes unwell during the session, the parent/carer will be contacted. For infection control purposes the child may then be seated apart from the other children but a member of staff familiar to the child will be beside them at all times. The child will be given an activity to take part in if appropriate whilst waiting for collection.


If a child falls over prior to or on-route to pre-school and bumps their head and a visible mark/raised bump is present, the parent/carer will be asked to take the child home.


OFSTED is notified of multiple infectious diseases which are included on the notifiable diseases list. Advice is then sought from the relevant bodies regarding informing the other families at the preschool.

NB refer to sickness policy


Mobile phone


Nicola Dyer will ensure the pre-school mobile phone is charged and in good working order at all times, a second mobile phone will be available to take on outings.




If child has been passed back into parent care i.e. end of session, then it is ultimately the parent’s responsibility, but we will assist in all ways.


Extra security measures have been put in place for drop off and pick up.

At drop off a member of staff is always at the outside door and comes in when last parent leaves after locking the door.

At pick up a member of staff stands at the outside door and another at the inside door.


Safety of adults


  • Adults are provided with guidance about the safe storage, movement, lifting and erection of large pieces of equipment.

  • When adults need to reach up to store equipment or to change light bulbs etc, they are provided with safe equipment to do so.

  • All warning signs are clear and in appropriate languages.

  • Adults do not remain in the building on their own or leave on their own after dark.

  • The sickness of staff and their involvement in accidents is recorded. When appropriate, the records are reviewed termly to identify any issues which need to be addressed.




In accordance with the National Standards for Day Care, we keep records of:

  • Adults authorised to collect children from preschool.

  • The names, addresses and telephone numbers of emergency contacts in case of children's illness or accident.

  • The allergies, dietary requirements and illnesses of individual children.

  • The times of attendance of children, staff, volunteers and visitors.

  • Accidents; and Incidents.


Smoking, drugs and alcohol.


  • As a public building the pre-school premises are non-smoking.

  • Visitors to the building and staff are asked not to smoke on the premises, and we would encourage smokers to move away from the perimeter of the building. Signs are clearly displayed indicating where it is appropriate to dispose of cigarettes and other smoking materials.

  • The welfare of the children is of paramount importance to the pre-school, and as such the use of drugs and alcohol at the pre-school premises is not allowed. Any staff members who report for work and believed to be under the influence of either drugs or alcohol will be asked to leave and could face disciplinary action by the Committee.

  • Social events to be held within the pre-school premises will not serve alcohol, as the pre-school believes it is inappropriate in the circumstances.




This policy was reviewed January 2017

Signed on behalf of the pre-school, Jennifer Clark, Chairperson of the committee.

This policy will be reviewed annually unless legislation or guidance requires it to be reviewed before